Office Coordinator

As the first overseas subsidiary of BYD group, our main focus is to provide European customers with new energy vehicles, rechargeable batteries, solar panels, energy storage systems and other new energy products, as well as related after-sales services.

About General Manager Office( HU )

As the corporate headquarters of BYD Europe, We are in charge of the office maintenance, administration and daily operation of our Hungarian office, also providing guidance and support to our branch offices all over Europe. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.

About the role :

We are seeking a highly organized and proactive Office Coordinator to ensure the smooth operation of our Hungary office. The ideal candidate will be fluent in both English and Chinese, with exceptional multitasking skills and a keen eye for detail. You will serve as the central point of contact for internal and external stakeholders, manage office logistics, and support administrative functions to maintain an efficient and welcoming workplace.

Main duties and responsibilities :

• Serve as the primary point of contact for visitors, vendors, and employees, ensuring a professional and welcoming environment. Oversee reception operations and handle operational inquiries.;
• Manage office supplies, inventory, and procurement processes, including supplier liaison, cost control, and maintaining optimal stock levels. Negotiate contracts with vendors and service providers;
• Plan and organize internal meetings, events, and team activities, including agenda preparation, scheduling, logistics, and resource coordination (e.g., lunches, social events, celebrations);
• Ensure office cleanliness and functionality by addressing facility issues, coordinating maintenance, and serving as the main contact for ICT, utilities, and workspace management;
• Facilitate smooth staff transitions by managing workstation setups, IT equipment allocation, access permissions, and related documentation;
• Maintain and update internal communication platforms (intranet, newsletters), disseminate company news / updates, and prepare internal presentations;
• Develop and implement office policies / procedures to enhance productivity. Monitor compliance, identify obstacles, and propose improvements;
• Support emergency planning, conduct safety trainings, and coordinate drills. Address workplace safety concerns proactively;
• Assist with travel arrangements, expense reporting, and general administrative tasks for team members;
• Provide ad-hoc support to colleagues and departments, resolving operational queries and ensuring seamless interdepartmental coordination;
• Complete other tasks assigned by the leader.

Profile :

We offer :

Please note that position is open for candidates eligible to work in Europe.

About BYD