Executive Assistant for Ads Agency (US Based / Remote)

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.

We are seeking a highly skilled, resilient, and exceptionally organized Executive Assistant to support our CEO in overseeing a fast-paced, multi-market business spanning marketing, eCommerce, education, and corporate services.

This is not a standard EA role. It requires constant adaptability, an extraordinary ability to anticipate needs across time zones, and a willingness to manage highly varied personal and professional demands—often with little notice and total discretion.

The successful candidate will need to function as the CEO’s operational partner, personal concierge, scheduler, travel agent, HR coordinator, communications manager, and crisis-handler.

Key Responsibilities :

• Complex Calendar Management : Coordinate meetings across multiple time zones with senior stakeholders (e.g., Google brand representatives, international clients).
• High-Touch Travel Planning : Independently research and arrange international flights, multi-stop itineraries, visa requirements, hotels, tailored dining reservations (based on evolving personal preferences), and create curated city guides for lunch / dinner / coffee options in unfamiliar cities.
• On-the-Ground Personal Support : Provide real-time daily assistance even when the CEO is based in Dubai or traveling internationally, such as arranging grooming appointments on short notice, handling urgent building management complaints, and resolving ad hoc logistical challenges.
• Personal Affairs & Legal Paperwork : Manage highly confidential personal administration including residence permit extensions, visa applications, and drafting / arranging Sales-Purchase Agreements for property transactions.
• Team Travel Management : Oversee all international travel needs for company staff (if

needed), ensuring seamless coordination.

meetings with clients and peers.

Requirements

Benefits