Travel & Expense Specialist

Job Description

Overall Purpose of Job :

Purpose of the job is to support  Travel & Expense implementation and operational daily support to business travel activities at Kostal Europe plus region.

Cooperate and support all activities related to the services between contracted service providers, internal and external stakeholders.

1. Process & Policy Development

Support the design and implementation of a comprehensive end-to-end (E2E) group travel management process.

Contribute to the creation and standardization of travel and expense (T&E) policies in alignment with company objectives and compliance requirements.

2. Cross-Functional Collaboration

Collaborate closely with peer departments (e.g., Finance, Procurement, HR, IT) to ensure seamless T&E project execution and process alignment.

3. Budgeting & Reporting

Prepare regular and ad hoc reports for management to support budgeting and financial forecasting related to travel and expense activities.

Identify and implement cost-saving initiatives and methods to improve operational efficiency.

4. Business Travel Coordination

Manage travel arrangements for employees, including booking train and airline tickets, hotel accommodations, and car rentals.

Handle business travel applications, maintain related documentation, and ensure compliance with internal procedures.

Qualifications

Qualifications & Experience :

Bachelor’s degree in Business Management, Finance, or a related field is preferred.

2–4 years of relevant professional background, ideally in T&E management.

Background in a service-oriented, customer-focused environment; experience within a Shared Services Center (SSC) is a strong advantage.

Familiarity with process standardization and documentation practices is highly beneficial.

A proactive mindset and openness to adopting new technologies to support digital transformation and process optimization.

Additional Information

• Flexible working conditions with remote work possibility (in-person presence is required from time to time), you can have a real work-life balance
• Modern, newly renovated, sustainable office with parking space and bicycle storage area in the heart of Budapest
• Supportive, diverse and highly skilled community
• Ability to really make a difference and build new processes from scratch, you can participate in the formation and shape of the BSC processes
• KOSTAL is a dynamically developing company, an independent, family-run business which provides much flexibility
• You can enjoy our value-oriented work culture : we are down-to-earth, appreciative, inspiring and innovative

Join KBS where new opportunities meet the stability of 113 years of legacy at a stable, future-focused company!