Technical IT Producer (Meetings & Events)

Technical IT Producer (Meetings & Events)

Budapest, Brazil (On-Site)

Managed services in support of the conference team.

Manage conference rooms / auditoriums / event spaces.

Act as a liaison to produce events and maintain a high level of communication between all necessary departments, support staff and vendors.

Ensure a smooth flow from the initial consultation to the final layout.

Oversee and follow up on all production components and logistics from beginning to end.

Manage, maintain, and update the event software, documents and timelines.

Assist in walk through by taking measurements, notes and photos.

Liaise and negotiate with vendors for the client to offer the most cost-effective solutions in order to stay in budget and maximize profitability.

Coordinate production meetings and installation meetings for all departments involved and provide follow ups to ensure all are keeping to tasks and deadlines.

Confirm Staffing, Run of shows, equipment, drivers.

Along with Project Manager, assist on site when necessary.

Be the point person for troubleshooting and ensuring event is executed as planned.

Additionally, execute on the following responsibilities as needed :

• Operate and maintain event spaces / auditoriums.
• Provide technical support and subject matter expertise concerning all aspects of event spaces / auditoriums, equipment and functionality.
• Maintain auditorium integrity through appropriate equipment / cable maintenance.
• Escalate housekeeping issues to appropriate parties.
• Ensure compliance with safety standards.
• Perform, during conference set up, third level problem determination & resolution (microphones checks, remote controls, control systems, cable management, etc.) as necessary according to client guidelines.

Set up, testing, operation, and tear down of audio visual (AV), video conference equipment and room ambience equipment (lighting, etc.), if required for events. Ensure equipment is stored appropriately.